Job Description
Under the close supervision of the Director of FSY, the Community Coordinator (CoCo) primarily supervises the FSY counselors, provides administrative support the ensure the success of the program, and triages student issues as they develop. This position entails balancing the competing demands (college administrators, students, counselors, parents, etc.) with the time and resources of FSY to ensure a successful program for all participants. As a summer program, the Community Coordinator (CoCo) will also work alongside and closely with the Yale Summer Session (YSS) Residential Director (RD) team and the entire Summer Colleges team of which is supervised by the Head of Summer Colleges (HoSC).
Responsibilities
Expectations and Communication
- Communicates and models the expectations of appropriate behavior for Counselors and students and serves in a leadership capacity supervising program activities.
- Communicates in a timely, efficient, and professional manner with all staff, students, and other constituents.
- While the YSS residential staff are principally responsible for ensuring all Yale University and YSS policies and procedures are communicated and followed, the CoCo supports these activities and leads similar work as it relates to the FSY Program. This includes engaging in effective teamwork and respectful communication with all members of the program, YSS, campus, and other community members.
- The CoCos will work with the FSY program staff in regard to social media usage, family newsletter communications, and ensure weekly communications are sent to students with important announcements and information.
Relationship and Community Building
- Physically present and highly visible throughout the program, and perceived by Counselors and students as accessible and approachable.
- Develops rapport with Counselors and students by holding regular check-ins, attending social events, and frequently eating meals in the dining hall to engage with students.
Program Planning
- Involved in program planning and offers administrative support prior to the arrival of FSY residential staff and students and throughout the duration of the program.
- During Spring, the CoCos attend an FSY summer staff meeting and may be asked to participate in a Bulldog Days event or information session for admitted students.
Supervision and Coverage
- Supervises counselors and ensures duties are completed.
- Organizes and oversees Counselor scheduling as it relates to the FSY Program and works together with the YSS RDs to ensure these do not conflict with summer college assignments (i.e., buttery shifts as well as morning and evening rounds).
- Follows up with counselors who are not performing the responsibilities of their jobs. Takes part in disciplinary meetings with students when appropriate.
- CoCos will provide evaluations of all Counselors at the end of the program.
Meetings and Training
- CoCos meet regularly – generally twice per week – with FSY program staff. Will also attend meetings with the YSS RD team and Head of Summer Colleges.
- Provides leadership with the planning and implementation of training sessions for FSY Counselors.
- Together with FSY program staff, the CoCos participate in leading the weekly counselor meetings.
- CoCos are responsible for planning at least two “bonding” activities for the FSY summer team. Each CoCo is expected to meet one-on-one with each counselor in the program at least once.
- If an end-of-summer staff event is held, all CoCos and Counselors are expected to attend.
- CoCos will rotate who represents FSY in each week’s FSY Advisory Committee.
Student Assignments
- In collaboration with the Director of FSY and Program Coordinator, CoCos provide assistance with assigning students to housing, placing them in Counselor groups, Slate data entry, Canvas updates, assigning NYC trip groups, various presentations throughout FSY, and other program needs as requested.
Move-In/Move-Out
- All CoCos and Counselors must be in residence during move-in and move-out periods.
- The FSY Program Coordinator will oversee the move-in process for all FSY students with operational support from the CoCos and YSS RDs.
- At the end of the summer, the CoCos are responsible for packing up and recording all program inventory and providing a photo and list of inventory to the FSY program staff ahead of the TR&S pickup. The CoCos ensure that all loaner laptops are returned to the STC and return p-cards to the YSS office.
Trips and Events
- Provides administrative planning support, attends, and leads all FSY-wide events such as the team-building and Outdoor Education Center trips and also oversees full cohort activities (referred to as “Fam Time”).
- NYC Trip: Works closely with FSY Program Coordinator to oversee the planning of the NYC trip including, but not limited to, Counselor pairing and proposals, approval of trip proposals in collaboration with the Director of FSY, dinner reservations, ticket purchases and distribution, and scheduling buses. Attends NYC trip and may be asked to join one of the groups in their activity.
- CoCos attend the alumni lunch, panel, and reception as alumni guests and do not have to work during the event but may be involved in pre-event coordination activities.
Expenses
- FSY CoCos are account owners for p-cards issued by the university for program expenses. They are responsible for tracking their cards, monitoring usage, and submitting all receipts within 24 hours of every purchase.
- Receipts for all expenses must be accounted for and submitted before CoCos depart campus, as well as the return of the physical pcard to FSY program staff.
Emergency Support
- All FSY and YSS Counselors and students will have a phone number that connects them to the YSS RD team where there will always be one RD on-call. The RD will follow emergency protocol which may involve contacting a CoCo for additional support which may include contacting or locating a student, contacting other FSY program staff, or other support activities.
Other Duties as Assigned
- The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of every responsibility, duty, and skill required of this position. FSY program staff have the right to assign or reassign duties and responsibilities to this job at any time.
The broad responsibilities of the Community Coordinator position as described above does not mean that every member of the CoCo team has identical responsibilities. It is the intention that the workload be equally distributed among CoCos, but some tasks may be assigned or delegated to one individual based on availability or personal skill area, others may rotate coverage, and others may be collaboratively undertaken. In addition, members of the FSY summer staff may be required to perform duties outside of their normal responsibilities from time to time.
All FSY summer staff team members and students are expected to abide by the following:
FSY Community Expectations Statement
We are all members of the Yale community. Each one of us has the responsibility to uphold the values of our community by treating one another with respect, caring for our campus and city environment, and conducting ourselves with maturity and integrity. FSY Staff are expected to model this for all of the FSY and YSS students who are new to Yale’s campus.
Required Education and Experience
Bachelor’s degree (awarded before FSY begins). Previous residential staff and/or supervisory experience strongly preferred as is being a past participant of FSY or self-identification as a first-generation low-income (FGLI) student.
Compensation
FSY Community Coordinators receive a summer stipend where the minimum amount is set at $5,500. The amount may increase based on individual or programmatic factors. The stipend will be paid weekly and is considered taxable income. Please note that compensation may be contingent on other Yale funding you may be receiving.
CoCos will also receive free room and board for the 10+ weeks in residence (an approximate value of $8,150).
In the rare case that an FSY CoCo is unable to complete the responsibilities of this position and must depart before the position is contractually set to end, compensation will be pro-rated to the amount of time worked.
Additional Information
FSY Community Coordinators will be provided housing for the night of Tuesday, May 19, 2026 and work responsibilities will begin at 9:00am on Wednesday, May 20, 2026 and end at 11:00am on Sunday, August 2, 2026.
CoCos must live in the FSY designated residential college during the entire time between:
- Move-in: Wednesday, May 20
- Move-out: Sunday, August 2 by noon
Between May 19, 2026 and the start of FSY, CoCos are generally expected to work standard business hours 9am-5pm, Monday-Friday with evenings and weekends off. Requests for remote work need to be pre-approved by the Director of FSY. Note: FSY Counselors do have summer college responsibilities during the weeks prior to the official start of FSY and students’ arrival on campus. These residential responsibilities are overseen by the YSS RD team but may require supervisory support from the CoCos.
The FSY CoCo position is a full-time commitment, and so CoCos may not hold other jobs between May 19 – August 2. Each CoCo receives the equivalent of one weekend (or two days) off during the FSY program and a schedule will be arranged and shared with members of the CoCo team.
Please note that Yale student health insurance coverage ends July 31 for graduated students. This position does not provide extended health benefits beyond July 31.
General Conduct Statement
Yale Summer Session is an academic community dedicated to the advancement of learning and abides by the guidelines detailed by Yale College’s Undergraduate Regulations as follow: 1) All staff and students should be committed to protecting free expression and peaceful dissent and to preserving mutual respect and charitable relations among all members of the Summer Session community. 2) Physical restriction, coercion, or intimidation of any member of the YSS community is contrary to the basic principles of the University. 3) Violations of these principles may result in immediate and permanent separation from Yale Summer Session.